Minutes of the Board of Directors for the USGenWeb Census Project

Meeting held June 26, 2001 via Internet using mIRC beginning at approximately 9:42 PM EDT
and ending at 10:04 PM EDT.

Present:
    Ron Eason
    Sue Soden
    Ellen Horner
    Connie Burkett
    Sandy Onbey, guest

A quorum being set, the meeting was called to order by Ron Eason.

Officer, board, or standing committee reports: None

Special orders addressed: None

Minutes of the June 19, 2001 meeting as sent electronically have been received by all
present. It was requested that this section be dispensed With for this meeting and they be
brought up at the next meeting.

Ron Eason asked that Connie Burkett act as Secretary Pro-Tem in the absence of Veda
Mendoza and get a copy of the log for this meeting to her. Connie agreed.

Old Business:

  ONLINE CENSUSES NOT PROOFREAD:

    Ron asked for confirmation that it had already been agreed upon that we would all give
    April a list of on-line unproofread files from our own databases. He was told that it
    was so agreed. Also, that we needed to know if the transcriber could provide a
    resource for a proofreader.

    It was mentioned that we needed to have Wayne get an e-mail sent to the Cens_Assist
    list to alert the SC's that we also needed a list from them as well. Connie was asked
    to send Wayne a reminder on this since he is the SC liaison.

    Sue Soden asked if Ellen's database reflected which transcriptions had not been
    proofread. Ellen stated that it did for the ones she had posted, but that since the
    list was becoming cumbersome she needed advice/help on how to manage it. Sue explained
    that a new sheet should be started for each state, but to keep them all in the same
    Excel file book.

  NATIVE AMERICAN CENSUS PAGES:

    Sue is in the process of setting them up, but that will come after she has the help
    pages and main pages updated. She will have a temporary page up by the 1st of July if
    possible.

  NEW HOME/INDEX PAGES:

    It was agreed that the new page design looked great! They will be just for the main
    entry pages and the index pages. Sue uploaded the corrected page so that the visitor
    number would show now.

New Business:

  PAGE CHANGE-OVER:

    Ron stated that as of Sunday, the effective transition would start for Sue and all of
    the pages would have to be changed to her name and e-mail address. We will also be
    changing the drop-down lists and adding the Military and Native American links as
    well. A discussion was held and it was decided that the Project Coordinator and the
    President's names and e-mail addresses should be placed on the Census Project's main
    pages. The reason for this is, because the Coordinator has the responsibility of the
    daily operation of the Project. The President has the overall Corporate authority
    which is separate. The main pages should have the President's name and address
    available if someone wants to contact him/her, but for everything else, they should be
    going to the Project Coordinator. Getting this set us now will make the change over
    easier next time.

    The Project Coordinator's name, would be listed only on the main page of each
    directory such as the help home page, the online index page.

    It was decided that we should alert the SCs that do their own button updates that we
    would be changing the pages and downloading all of the pages for editing. We will send
    them all a note telling them NOT to do any updates until the list is notified that the
    changes are
    complete and that they all need to go and download their pages fresh.

    Ron, Connie, Wayne, and Sue will be working on the change over of the pages on
    Saturday. Ron suggested that all those helping would need an example of what is
    changing and the selected code that is going to be inserted. Sue said we could start
    downloading the non-state pages now.

    Ron Eason adjourned the meeting at 10:04PM EDT to reconvene on July 3, 2001 at 8:00 PM
    with the new Board of Directors in place.

    Ron extended his thanks for all the work and effort everyone had put forth during his
    term and that he has enjoyed working with all of us. He also wished Sue the best in
    her new position as Project Coordinator and told her he thought she would do a "bang-
    up" job.


Items for next Board Meeting: