Minutes of the Board of Directors for the USGenWeb Census Project

Meeting held 10 July 2001 via Internet using mIRC beginning at 20:37 EST and ending at
21:32 EST.

Present:
    Ellen Horner, Vice-President
    Sandy Onbey, Secretary/Treasurer
    April Phillips
    Sue Soden

A quorum being set, the meeting was called to order by President Pro-tem, Ellen Horner.

There were no officer, board, or standing committee reports.

There were no special orders addressed.

There being no additions or corrections, the minutes of the last Board meeting were
approved as electronically sent.

Old Business:

    April Phillips was asked if she accepted the Board Officer position of Membership
    Secretary and she did accept and thanked everyone for their vote of confidence.

    Sandy volunteered to keep a list of things to do for Wayne Duncan in his absence.

    It was decided to form a committee to write the policies/procedures to be posted on
    our website. Ellen will Chair the committee and will be working with April, Wayne and
    Connie. This will start sometime in September.

    There have been no new developments on the Coordinator's Agreement as yet.

New Business:

    Sandy said a pro-tem Secretary would have to be selected for next week as she would be
    on vacation until Friday.

    Sandy asked about cutting the meetings back to every two weeks rather than every week.
    It was said that after the committees had been formed, we might be able to do that.

    Discussed the need to also write the elected volunteer agreement. Ellen's new
    policy/procedure committee will take on this assignment.

    Proofreading: The wording on the help and submission pages will help with that. April
    asked if we could try to withhold the files until she has gotten a proofreader for
    them.

    April announced that she had gotten more proofreaders volunteering this week.

There being no further business, the meeting was adjourned to reconvene on 17 July 2001 at
20:00 EST.

Items for next Board Meeting:

1. Status of Coordinator's Agreement
2. Status of Census Project Mailing Lists