Minutes of the Board of Directors for the USGenWeb Census Project

Meeting held 31 July 2001 via Internet using mIRC beginning at 8:20EDT
and ending at 9:54EDT.

Present:
    Wayne Duncan, President
    Ellen Horner, Vice President
    Sandy Onbey, Secretary/Treasurer
    April Phillips
    Jeri Shangle
    Sue Soden

A quorum being set, the meeting was called to order by Wayne Duncan.

Officer, board, or standing committee reports: None presented

Special orders addressed: None

Minutes of the 24 July 2001 meeting as sent electronically have been
received by all present and there being no discussion or corrections are
accepted as sent.

Old Business:

Service Mark Application:

    Wayne told us that he was finally able to get in touch with the
    attorney in Washington and she stated that there was no charge and all
    be needed to do was to write a letter stating we wanted to modify our
    application.  The attorney said that we would just have to wait to see
    what happened with the LL application because there is another for
    GENEWEB, a Biomed company, because it is spelled close to ours. They
    (GENEWEB) may have a claim to it and as such the whole project may be
    out of luck.  We have a 50-50 chance.
    Wayne still has to draft the notice for the Advisory Board for Sue to
    send and will get to that tomorrow.

Recruits:

    April said that she was still working on the one she had talked about.
    Wayne mentioned that his had, regretfully, declined.  Jeri stated that
    she hasn't heard from hers.

Appointed/Elected/Volunteer Agreement:

    Ellen said that she had sent them out last week.  Sandy and April had
    not yet received theirs.  Wayne suggested that we review them so that
    they could be started and in effect.  A few corrections were suggested
    and Ellen will redo and hopefully have the final draft ready for the
    next meeting.  It was agreed to include "Appointed Volunteer" in the
    agreement so that it would cover both rather than write a separate one.

Award Certificates:

    Wayne said that the certificates were done, but he was having some
    difficulty with the wording of the letter to accompany them. Sue
    suggested that Ellen help with that.

Policies and Procedures:
   Jeri suggested making a list of things that need to be done when the
   year ends and the coordinator changes. These could be included in the
   policies and procedures that we will be posting.

New Business:

FTP Site Problems:
    It was noted that several have complained about the ftp site flashing.
    Wayne said that he would write a letter to USGenNet to get it corrected
    as this had happened once before.

The meeting was adjourned by Wayne Duncan at 9:45 PM EDT to reconvene on 7
August 2001 at 8:00 PM EDT

Items for next Board Meeting:

Final draft of Volunteer Agreement
FTP Site Problem Status
Recruits status
Draft re: Service Mark for Sue