Minutes of the Board of Directors for the USGenWeb Census Project Meeting held September 4, 2001 via Internet using mIRC beginning at 9:10PM EDT and ending at 10:27 PM EDT. Present: Wayne Duncan (arrived at 9:44 PM) Sue Soden April Phillips Jeri Shangle Sandy Onbey Connie Burkett, visiting to discuss templates A quorum being set, the meeting was called to order by Sandy Onbey, acting as President Pro-tem in the absence of President Wayne Duncan and Vice-President Ellen Horner. Officer, board, or standing committee reports: None at this time Special orders addressed: None at this time Minutes of the August 28, 2001 meeting as sent electronically have been received by all present but due to the presence of Connie Burkett, our Guest, who may have to leave early, discussion and approval was postponed until later in the meeting at the request of Project Coordinator, Sue Soden. Old Business: Discussion of old business was also postponed at the request of Project Coordinator, Sue Soden, in order to give Connie Burkett time to discuss the two templates that we now have for census records. New Business: USGW CENSUS PROJECT TEMPLATES: Connie Burkett led the discussion of the two templates in question: The Extended Index and the 1850-1860-1870 spreadsheet templates for those that prefer to use spreadsheets than CART. On the Extended Index template, Connie told us that she has added two Additional columns: "RELATION to HEAD OF HOUSEHOLD" and "SEX" and was Concerned if they should be left on template or not since it alters information when sorted by Index name. Also discussed what exactly what should be included in the extended index and where they would be stored...with our current census records or separately, and also if these indexes altered the ultimate original goal of our project. If our goals change to include the extended indexes which rely on the online images then our project is no longer a "stand alone" project as it has been since it began. Is this what we want? It was decided to make a list showing the pro's and con's and get opinions of the other SCs in the project before going further with it. The meeting was adjourned by Wayne Duncan at 10:27 PM EDT due the loss of A quorum to reconvene on September llth, 2001 at 9:00 PM EDT. Items for next Board Meeting: 1. New Submission Form with Waiver 2. Finalization of Volunteer Agreements 3. Pro-Con list for template usage