Minutes of the Board of Directors for the USGenWeb Census Project

Meeting held October 02, 2001 via Internet using mIRC beginning at 9:14PM EDT and
ending at 10:39PM EDT.

Present:
    Wayne Duncan, President
    Ellen Horner, Vice President
    Sandy Onbey, Secretary/Treasurer
    April Phillips
    Jeri Shangle
    Sue Soden

A quorum being set, the meeting was called to order by Vice-President Ellen Horner
acting as President Pro-Tem until the arrival of President Wayne Duncan.

Officer, board, or standing committee reports: None

Special orders addressed: None

Minutes of the September 25, 2001 meeting as sent electronically have not yet been
received by all present and will be discussed and approved at a future meeting.

Old Business:

  AGREEMENTS:

     The Elected and Appointed Volunteer Agreements have been agreed upon and now
     need to be sent to all the appropriate volunteers to sign and return to us to go
     on file. Sandy will send them to all of the Appointed State Coordinators and
     Elected Volunteers.

  ELECTION:

    Wayne Duncan announced that the election ID numbers had been sent out this
    afternoon and the voting process would begin at the appointed time to fill the
    vacant seat on the Board of Directors.

  VACANCIES:

    We still have a vacancy for the Public Relations Person.

  SUBMISSION FORM:

     A discussion was held on several points of the submission form. It was decided
     to leave the portion stating that the file manager would Make corrections
     general as stated rather than name a specific person since we would not always
     have the same person in that position.

    The question was raised again about the use of the word Entire in question Number
    5. It was decided to try the following: Is Entire County or other transcription
    (see #4) partial or complete?

  TEAM ASSIGNMENTS:

    The procedure on reporting team assignments will be to submit a list to The
    Project Coordinator of:
         1). The name of the team
         2). The name of the team leader and their e-mail address, and
         3). The names of all the members along with their e-mail addresses.
    When a transcription is completed the same information that is sent to Connie
    needs to also be sent to the Project Coordinator.

    The team web pages should also be on us-census.org and linked to from the state
    pages. Sue and Jeri will help those that need it get their team Pages set up.

New Business:

  APPRECIATION CERTIFICATE:

    While Connie Burkett was at the meeting she was asked if she had received the
    certificate of appreciation that had been sent. She stated that she had.

  BOARD of DIRECTOR MEETINGS:

    A request was made and agreed upon to reset the meeting time back to 8:00 PM EDT
    since it made it so late to get finished when we meet at 9:00 PM EDT.
    Another request was made that we discontinue weekly meetings but rather meet
    every other week instead. Sandy agreed to write Wayne about the requests and get
    his opinion. The discussion could continue next week, but all present thought
    them good ideas.

  NEW STATE COORDINATOR:

    Sue Soden announced that her potential SC Volunteer that had accepted the
    position. Her name is Lana Magiera and she will be the SC for Illinois Sue
    mentioned that there were other names she had that she could contact as well and
    after a brief discussion of them, it was agreed that she should.

President Pro-Tem, Ellen Horner, adjourned the meeting at 10:39 PM EDT to reconvene
on October 9, 2001 at 8:00 PM

Items for next Board Meeting:

1. Election results
2. Vote approval of Lana Magiera
3. Changes of meeting time and dates for Board of Directors.