Minutes of the Board of Directors for the USGenWeb Census Project

Meeting held April 1, 2002 via Internet using mIRC beginning at
9:00 PM EDT and ending at 9:51PM EDT.

Present:
    Wayne Duncan, President
    Sandy Onbey, Secretary/Treasurer
    April Phillips
    Connie Burkett
    Jeri Shangle

A quorum being set, the meeting was called to order by President Pro-tem, Sandy
Onbey.

Officer, board, or standing committee reports: None at this time

Special orders addressed: None at present

There being no quorum, there was no meeting in March 2002 and therefore no minutes.

With the arrival of President, Wayne Duncan, Sandy Onbey relinquished the gavel to
him.

Old Business:

  1930 CENSUS

    Today was the release day for the census and it has been on a lot of the local
    and nationwide news programs. Sandy mentioned that Heritage Quest Magazine and
    Ancestry Magazine both had wonderful article about the 1930 census in the current
    issue.

    Connie mentioned that since there are 120,000+ EDs, and only 12 states have
    Soundex Cards, we plan on doing Extended Indexes first for the 1930, then in the
    future adding to the indexes to make them full census transcriptions. We are also
    asking that they…the indexes…be proofread.

    We plan on adding each assignment as they are requested rather than do an all out
    web-site update.

    Things that need to be accomplished for us to smoothly get started on 1930 are:
        Get the Signup Form updated to include the 1930 (Wayne will take care of for
        us)
        We need to learn how to use the new NARA 1930 site to create the TEAM charts
        as needed.

  LINKING TO COUNTIES

    Jeri has created links to use on our web pages to reflect the individual county
    GenWeb site so that each site opens in a separate browser so that the user
    doesn't lose our site.

    Periodic checks of broken links will be done and the person responsible for
    updating those pages will be notified.

  SERVICE MARK

    Wayne Duncan will be contacting the USTPO again this week regarding our Service
    Mark application to maintain contact with them.

  DOMAIN NAME

    The domain name has been secured for another year and the domain account setup
    has been changed.

New Business:

    We have a possible new state coordinator volunteer for OK and AK.

    It is time to start soliciting for Board volunteers. Elections should be held in
    June for the upcoming term of July 1, 2002 to June 31st, 2003.

    Sandy will send out a list of verified voting membership to all the Board
    members. Wayne is going to write up something for everyone's comment/approval on
    a call for nominations.

    Since our Board meetings are only held once a month now, we can call for an
    additional meeting should it be necessary.

    The corporate report to Michigan is due in May. We must submit a report of
    officers, assets, etc, but Ron Eason will have to do this as he is the registered
    agent that lives in Michigan.

    There being no further business to discuss, Wayne Duncan adjourned the meeting at
    9:51 PM EDT to reconvene on May 6, 2002 at 8:00 PM EDT.

Items for next Board Meeting:

1. Nominations for 2002-2003 term of Board of Directors
2. Filing of Corporate report
3. Contact with USTPO
4. Anything further on potential SC Volunteer
5. 1930 Census updates