Minutes of the Board of Directors for the USGenWeb Census Project

Meeting held May 6, 2002 via Internet using mIRC beginning at 9:04 PM EDT and ending
at (Time) EDT.

Present:
    Ellen Horner, Vice President
    Sandy Onbey, Secretary/Treasurer
    April Phillips
    Connie Burkett
    Sue Soden


A quorum being set, President Pro-tem, Ellen Horner, called the meeting to order.

Officer, board, or standing committee reports: None

Special orders addressed: None

Minutes of the April 1st, 2002 meeting as sent electronically have been received by 
all present and there being no discussion or corrections are accepted as sent.

Old Business:

  WAYNE'S "TO DO" LIST:

	There were several things that Wayne was going to take care of and/or check 
	on for us. Due to his being absent from the meeting and the need for answers, 
	Sue Soden volunteered to call him and Sandy will provide her with a list of 
	questions to  ask him.

	  1. USTPO Contact
	     We don't want to change who has been representing us with the USTPO and 
	     will therefore wait to find out what action Wayne has taken.

	  2. Potential new SCs for OK and AK
	     Sandy was asked if she wanted to give up Oklahoma and she said, "No." Sue 
	     then stated that she would give up Alaska if someone else wanted it and 
	     also that there were several other "orphan" states that could be adopted.

	  3. Sign-up Form
	     Since Connie has been in contact with Jim Cole, it was agreed that she 
	     should ask him about editing the form for us to include 1930.

	  4. Call for Nominations Announcement
	     Wayne was to write up something for the call for nominations, but in the 
	     event that we need to do so, Sandy has a copy from last year that can be 
	     revised. It was agreed that this needs to be done soon.

	  5. Corporate Report
	     Sandy will send Ron Eason a copy of the eligible voters and check to see 
	     if there is any other data that may be required for the corporate report 
	     to Michigan. Ron has to handle the report, as he is our registered agent 
	     in Michigan. We also need to find out if he needs to report that we have 
	     created our By-laws. The question of assets was raised.none of us believe 
	     that we do; however, we need to find out for future information.

  1930 UPDATES:

	Ellen and Sandy both extended thanks to Connie, Sue, Jeri and April for all the 
	time and hard work they have put in getting the 1930 ED pages up and the updates 
	to the state assignment pages.

New Business:

  PASSWORDS:

	Each state html directory will now have its own password. This is for the purpose 
	of web page edits and will help prevent mistakes and uploading to the wrong 
	directory. The passwords will be given to the appropriate person for each state 
	as we finish the editing for the 1930 updates.

  RADAR:

	This is a stand-alone program that April is currently using in a beta test on a 
	1910 census and Connie will be proofreading for her. It was designed by one of 
	our transcribers and was developed in ACCESS. We will be discussing it further 
	in another meeting. It could possibly provide a means for a transcriber to use a 
	program that they wouldn't otherwise have and could be used for importing the 
	Excel files to Export the Text and Index files.

The meeting was adjourned by President Pro-tem, Ellen Horner at 10:00 PM EDT to reconvene 
as a Special Called Meeting on May 13, 2002 at 8:00 PM EDT

Items for next Board Meeting: