Minutes of the Board of Directors for the USGenWeb Census Project

Meeting held May 13th, 2002 via Internet using mIRC beginning at 8:05 PM EDT and
ending at approximately 9:15 PM EDT.

Present:
    Wayne Duncan, President
    Ellen Horner, Vice President
    Sandy Onbey, Secretary/Treasurer
    April Phillips
    Connie Burkett
    Jeri Shangle
    Sue Soden

A quorum being set, Wayne Duncan called the meeting to order.

Officer, board, or standing committee reports: None at this time.

Special orders addressed: None at this time.

Minutes of the May 6th, 2002 meeting as sent electronically have been received by all
present and there being no discussion or corrections are accepted as sent.

Old Business:

  CALL FOR NOMINATIONS:

    After discussion and modifying ideas, settling on dates and procedures,

    Motion #2002-16 to begin the nomination, election process for the 2002-2003 term
    of office for the USGW Census Project Board of Directors and the Project
    Coordinator with nominations to begin May 25th and end May 31. Voting to begin on
    June 10, ending on June 16 and the new term of office to begin July 1st. was made
    by Sandy Onbey and seconded by April Phillips. This motion was passed by a vote
    of four (4) yes, 1 non-voting and 2 absent.

    Wayne has prepared a statement to release for opening the nomination process.

  SERVICE MARK APPLICATION:

    Wayne stated that he has prepared a letter requesting a "common English" response
    as to the status of our application, information concerning the other requests
    from the other applicants and asking what our next step should be in this
    procedure. He will let us know their reply.

  CORPORATION REPORTS:

    Wayne has sent an e-mail to the proper Michigan authorities to request
    clarification on exactly what is necessary and when. He believes that we are not
    required to send in a report in May, but rather in the fall.

  DOMAIN REGISTRATION:

    Wayne has had the "contact person" changed to himself and received the account
    password. It was agreed that the password would be shared with another Board
    Member (Connie Burkett) for safekeeping. The technical contact will remain to be
    Jim Cole.

  SIGN-UP FORM:

    Some discussion was held on updating some of the e-mail addresses. Connie can
    edit this file.

New Business:

    A request was received from Linda Talbott to assume SC for Ohio, Alaska, and the
    US Military in addition to Michigan and Vermont. There were no objections from
    any of the Board members.

    A discussion was held on the new state passwords and the way the county links
    work. Also discussed were the current updates on the 1930 entries on our
    pages…they are coming along nicely.

    Due to a tornado watch, Wayne Duncan had to leave early and the gavel was turned
    over to Ellen Horner.

    Ellen Horner adjourned the meeting at approximately 9:15 PM to reconvene on June
    3rd, 2002 at 9:00 PM immediately following the State Coordinators’ meeting

Items for next Board Meeting:

1. Progress of current election for the 2002-2003 terms on the Board of Directors.
2. Service Mark Letter/Reply?
3. Updates on State pages
4. Letter from Michigan re Corporation Report?