Minutes of the Board of Directors for the USGenWeb Census Project Meeting held July 8, 2002 via Internet using mIRC beginning at 9:02 PM EDT and ending at 10:17 PM EDT. Present: Wayne Duncan Sue Soden Ellen Horner April Phillips Connie Burkett Linda Talbott Sandy Onbey A quorum being set, the meeting was called to order by Wayne Duncan. Officer, board, or standing committee reports: None Special orders addressed: None Minutes of the June 10, 2002 meeting as sent electronically have been received by all present but have not yet been read. Approval and/or discussion of them will be held at the next meeting. MESSAGE FROM WAYNE: First order of business is to welcome Linda to our group. The second act of business tonight is a personal thank you to all of you for continuing the business of the project while I was away. Wayne also told Ellen that he appreciated her running the BOD meetings. It was agreed to dispense with Robert’s Rules of Order for the time being. ELECTION OF OFFICERS FOR 2002-2003 TERM In accordance with our Bylaws, we must now elect officers for the 2002-2003 term. I will open the floor for nominations of officers... The positions are President, Vice President, Secretary, and...Membership Secretary. Nominations for President were made and seconded. There were two candidates: Wayne Duncan and Sue Soden. Sue Soden declined the nomination and Wayne Duncan accepted. A vote was held to accept Wayne Duncan as President and passed with the results of 6 ayes and 1 abstains. Nominations for Vice-President were made and seconded. There were two candidates: Ellen Horner and Sue Soden. Sue Soden declined the nomination and Ellen Horner accepted. A vote was held to accept Ellen Horner as Vice- President and passed with the results of 6 ayes and 1 abstain. A nominations for Secretary/Treasurer was made and seconded. There was one candidate: Sandy Onbey and she accepted the nomination. A vote was held to accept Sandy Onbey as Secretary/Treasurer and passed with the results of 6 ayes and 1 abstains. A nominations for Membership Secretary was made and seconded. There was one candidate: April Phillips and she accepted the nomination. A vote was held to accept April Phillips as Membership Secretary and passed with the results of 6 ayes and 1 abstains. Wayne Duncan made the announcement that Sue Soden was elected as Project Coordinator for the 2002-2003 term. He as well as the other members of the new Board of Directors extended thanks and congratulations to one another. A question was also raised about how succession was handled on the Board should a member have to leave for any reason. It was determined that our By-laws state that another election process must be followed and that we do not advance positions by succession. Old Business: SERVICE MARK: Our file is still listed as active and Wayne Duncan has a letter to be sent tomorrow requesting a "plain English" status report from the USTPO. MINUTES/RESCHEDULED BOARD MEETING: Sandy had discovered that a motion was never made to officially change the meeting day/time of the Board of Directors from every two weeks to once a month. After discussion it was decided that this was not necessary since it does not directly effect the operation of the project. New Business: USGW NATIONAL ELECTION Sue Soden commented that all of the project coordinators received voter Ids to vote in the National USGW elections. She asked Wayne Duncan to write a message on our Cens-Asst list to encourage the coordinators to cast their vote if they haven't already and also that if they did not receive a voter ID to contact the Election Commission about it. CONTACT INFORMATION: Ellen made a suggestion and we all agreed to send in our current information for contact in the event it is needed at any time. Wayne Duncan at 10:17 PM EDT to reconvene on August 5, 2002 at 9:00 PM adjourned the meeting Items for next Board Meeting: 1. Any reply yet from USTPO? 2. Discussion of letter from Jim Cole regarding list administrator.