Minutes of the Board of Directors for the USGenWeb Census Project

Meeting held March 3, 2003 via Internet using mIRC beginning at 9:06 PM EDT
and ending at 9:43 PM EDT.

Present:
    Wayne Duncan
    Ellen Horner
    April Phillips
    Connie Burkett
    Sandy Onbey

A quorum being set, the meeting was called to order by Wayne Duncan.

Officer, board, or standing committee reports: None

Special orders addressed: None

Minutes of the February 3, 2003 meeting as sent electronically have been received
by all present and there being no discussion or corrections are accepted as sent.

Old Business:

 DOMAIN FEES:
  All fees will be paid this week. (It was agreed last month that receipts be sent
  to Sandy for posting...See below)

 WEBSITE FILES AND TRAFFIC:
  Connie stated that we are approaching the 1.8 Gigabytes of .txt files. It was
  also noted that we are getting a lot of traffic and many are linking to our site
  because of the ease in navigation of our pages and that we answer our e-mails.

 USPTO:
  Wayne stated that the USPTO office has acknowledged receiving our letter.
  He is also trying to arrange his schedule to make a trip into DC during the week
  of March 10th. Hopefully to speed things up in this process. Further discussion
  tabled until the April meeting and hopefully good news by then.

 ELECTIONS:
  The process was discussed and Sandy will begin by gathering a list of qualified
  voters and sending it to Wayne for verification and the assigning and issuance
  of random ID numbers for voting.

  Wayne will announce a period for nominations to begin on April 1st and will run
  for two weeks. He said that he had the webpage from last year stored on his
  computer and could modify it easily for this year. After the nominations, we can
  have a two-week campaign period and open the election in the first week of May
  until May 15th. Following this would be an announcement of the winners and an
  invitation to attend the June meeting for orientation and then installation at
  the July meeting.

 CONVERSION SOFTWARE:
  It was decided to table this discussion until Sue Soden could attend the meeting
  as this was her topic and we are not familiar with it

New Business: There was no new business to discuss at this time.

The meeting was adjourned by Wayne Duncan at 9:43 PM EDT to reconvene on April 7,
2003 at 9:00 PM EDT

************************************************************************

        DOMAIN FEE RECEIPTS:

        From: Fred Smoot [dogtrotxp@attbi.com]
        Sent: Monday, March 17, 2003 9:59 AM
        To: Susan Soden
        Subject: Us Gennet, Inc. Customer Receipt/Purchase Confirmation

        United States Genealogy Network, Inc.

        Thank you very much for your USGenNet
        contribution in support of free nonprofit historical and genealogical research
        on the Internet.

        ========= GENERAL INFORMATION =========

        Merchant : Us Gennet, Inc.
        Date/Time : 17-Mar-2003 08:59:07 AM

        ========= ORDER INFORMATION =========
        Invoice :
        Description : US-Census Domain Yearly Fee
        Amount : 25.00 (USD)
        Payment Method : Visa

        ==== BILLING INFORMATION ===
        Customer ID :
        First Name : Susan
        Last Name : Soden
        Company : USGenWeb Census Project, Inc.
        Address : XXXX XXXXXXX XX
        City : XXXXXX
        State/Province : XX
        Zip/Postal Code : XXXXX
        Country : USA
        Phone : XXX-XXX-XXXX
        Fax :
        E-Mail : suki@ccr.net

        ==== SHIPPING INFORMATION ===
        First Name :
        Last Name :
        Company :
        Address :
        City :
        State/Province :
        Zip/Postal Code :
        Country :

        The United States Genealogy Network, Inc. (USGenNet) is a nonprofit IRS
        501(c)(3) tax-exempt public benefit corporation. All contributions are tax
        deductible under the Charitable Organization Rules.

************************************************************************

        Sent: Thursday, March 20, 2003 9:54 PM
        Subject: Welcome to DomainDiscover!


        > Thank you for choosing DomainDiscover!
        >
        > Domain Term Price
        >
        ------------------------------------------------------------------------
        --
        > us-census.net $ 25.00
        > us-census.org $ 25.00
        >
        ------------------------------------------------------------------------

************************************************************************

Items for next Board Meeting:

1. Update on USTPO:
    a. Response received?
    b. letter to Geneweb
    c. response from Geneweb?

2. Conversion programs (Sue checking on this)

3. Progress on Election procedures
    a. Voter eligibility list to Wayne
    b. Verification of voters
    c. Webpage loaded for nominations to begin
    d. Distribution of randomly issued ID numbers
    e. Announcement on cens-assist list for nominations
    f. Announcement of candidates and beginning/ending dates of final election
       of candidates.