Minutes of the Board of Directors for the USGenWeb Census Project

Meeting held June 2, 2003 via Internet using mIRC beginning at 9:18 PM EDT
and ending at 10:58 PM EDT.

Present:
    Wayne Duncan (trouble getting on mIRC...using AOL Messenger relayed
                  responses via April Phillips till almost the end of
                  the meeting.)
    Sue Soden
    April Phillips
    Connie Burkett
    Linda Talbott
    Sandy Onbey
    Guests:
    Ron Eason
    Veda Mendoza
    Myra Chambers

A quorum being set, the meeting was called to order by President Pro tem, Sandy
Onbey.

There were no officer, board, or standing committee reports.

There were no special orders addressed.

Minutes of the May, 2003 meeting as sent electronically have been received
by all present and there being no discussion or corrections are accepted as sent.

First order of business was welcoming the incoming "new" Board of Directors Ron
Eason, Veda Mendoza, and Myra Chambers; and with majority vote and no objections,
giving permission for them to join in the conversations during the meeting tonight.

Old Business:

 SERVICE MARK:
  Wayne Duncan (via AOL IM and April Phillips) relayed to us that he had sent a
  letter to Mr. Carmack regarding the letter of no contention, but had not yet
  received a reply. It was decided to wait a few days and then send him a letter
  with a return receipt requested status requesting a reply and including a
  statement already made out for him to sign and have notarized and return in a
  self-addressed, stamped envelope. Wayne stated that he would continue working
  on this even though he will no longer be on the Board.

 CORPORATION PAPERS:
  Wayne also relayed to us that he has packaged the original corporation paperwork
  and will be sending it out to Ron Eason with the week.

 CONVERSION PROGRAM:
  Connie Burkett stated that there was nothing new to report from Phil Breshear on
  the new program, but is in hopes that he will make it similar to CART.



New Business:

 POTENTIAL NEW SC?:
  While Sandy Sterling would make a good State Coordinator, she is needed more as
  a File Manager and will be going through the training process so that she can
  help Connie as she is in desperate need of help. Sandy is very good at
  transcribing and especially proofreading and quite adept at multi-tasking.
  It was also decided to ask Sandy to join us at the Retreat in October.

 WAYNE'S DECISION ON STATE TO ADOPT:
  Wayne decided to take North Carolina as State Coordinator. Sue and Veda will
  take care of updating the pages, the password he will need, and getting him the
  new updated database.

 ELECTION PROCEDURES PAGE:
  Between Ron Eason and Sandy Onbey, they will work together to get the information
  together for Sue to create the new page so that there will be a smooth flow of
  scheduling procedures in the future. This will also include the Annual Meeting
  of the Voting membership.

 ANNUAL MEETING:
  After lengthy discussion it was decided to hold the Annual Meeting for this year
  on June 20th, at 9:00 PM EST on mIRC. Our Bylaws state that it is for only those
  members eligible to vote.

  Section 4. Annual Meetings. A membership meeting shall be held annually for the
  purpose of electing directors. The first Annual Membership Meeting shall be held
  no later than June 15th, 2001 and after that an annual meeting shall be held
  yearly in the month of June. The Annual Meeting shall be held in such fashion
  (including via electronic means), at such time and place, and on such date as
  the directors determine.

  Wayne Duncan will send out an announcement to the members via the list and also
  individually to be sure that they receive notice in ample time to comply with the
  bylaws. The topic of the meeting will be "Confirming the election votes."
  Instruction will also be included on how to access the site on mIRC.
  Section 2. Meeting notice. Notice of all Membership Meetings shall be given by
  email and by publication on a designated web page and mail list to each member
  of record entitled to vote. Each such notice shall state the location, day and
  hour at which the meeting is to be held and shall state briefly the purpose or
  purposes thereof. Notice of Annual Meetings shall be given not less than ten (10)
  nor more than thirty (30) days before the date

 WEB PAGE MAINTENANCE:
  Ron Eason agreed to take over the maintenance of the cphome web pages at the
  request of Sue Soden.

 END OF TENURE:
  Wayne Duncan thanked everyone for their help during his term as President and
  told us he would still be around if needed and that he would miss us all. We
  all feel the same and will miss him as well.

The meeting was adjourned by President Pro Tem, Sandy Onbey at 10:58 PM EST to
reconvene on July 7, 2003 at 9:00 PM

Items for next Board Meeting:

1. Election of new officers for 2003-2004 term of office.
2. Any updates on Service Mark?