Minutes of the Board of Directors for the USGenWeb Census Project

Meeting held October 29, 2001 via Internet using mIRC beginning at 8:09PM EDT and
ending at 9:11PM EDT.

Present:
    Sandy Onbey, Secretary/Treasurer
    Ellen Horner, Vice President  (came in late)
    April Phillips
    Connie Burkett
    Jeri Shangle
    Sue Soden

A quorum being set, the meeting was called to order by Sandy Onbey acting as
President Pro-Tem in the absence of President Wayne Duncan and Vice-President Ellen
Horner.

Officer, board, or standing committee reports: None

Special orders addressed: None

Minutes of the September 11th, 18th, and 25th, 2001 and October 16, 2001 meetings as
sent electronically have been received by all present and there being no discussion
or corrections are accepted as sent.

Old Business:

  STATE COORDINATORS:

    Approval of the appointments of Kathy Hughes and Lana Magiera as State
    Coordinators and Gail Murphy as Assistant State Coordinator was made by All
    present. A short discussion was made about approving Shawn Weisser as State
    Coordinator for Maine and everyone agreed she would be an asset to our project.
    Sandy Onbey, Secretary, will write to Wayne Duncan asking that procedures begin
    to announce these new SC appointments and to introduce them to the membership.

  SERVICE MARK:

    A discussion was held on the service mark application and the letter to formulate
    an appropriate response. It was decided that Wayne Duncan should contact the
    attorney for the best possible method of responding. Sue will contact Wayne
    Duncan with a list of things that we decided.

  AGREEMENTS:

    Copies of the signed agreements have been sent to Wayne Duncan to print out and
    keep with the corporation records. Electronic copies will be kept by Sue Soden.

New Business:

  FEES:

    Sue Soden reported that our renewal fee of $10.00 for incorporation have been
    paid to the State of Michigan by Ron Eason.

  DUPLICATE MAILING LISTS:

    It was noted that several discussions have been held recently regarding the
    duplicate mailing lists the project still has and it is felt that it is time to
    consolidate them. A letter has been drafted to send to the subscribers to alert
    them to the change and asking if they would like to be subscribed to the new
    lists and also to give a short explanation of the 'Digest' mode. The suggested
    change was unanimously approved and Sue Soden and Connie Burkett will begin the
    process right away.

  HTML FILE MANAGER:

    Connie Burkett has recruited S. Ann Moore to be our new HTML File Manager. She
    will be helping to update buttons and possibly help with other files at a later
    date.

Sandy Onbey adjourned the meeting at 9:11PM to reconvene on Monday, November 12, 2001
at 8:00 PM

Items for next Board Meeting:

1. Update on contact with attorney and reply on Service Mark Application.
2. Motion needed to officially accept Connie Burkett as Board Member.
3. Correction in numbering of motions on 10-16-01 minutes (2002-9 & 10 should be
   2002-11 & 12 instead)
4. Motion to accept resignation of Lil Marlau as MS State Coordinator.
5. Motion needed to accept A. Ann Moore as our new HTML File Manager.
6. Discuss "outside" links to transcriptions.